Facilities Services Assistant - Madrid | 3-Month Contract

Exciting Opportunity in Facilities Services

Join a leading professional services company in Madrid on a 3-month contract and immerse yourself in a dynamic work environment. As part of a collaborative European Business Services team, your role will be pivotal in creating a well-organized and welcoming office atmosphere.

Key Responsibilities

• Serve as the first point of contact for employees and visitors regarding office and facilities-related inquiries.
• Order and maintain stock of office supplies, furniture, snacks, and beverages.
• Organize catering for meetings and office events, assisting with setup and cleanup.
• Ensure meeting rooms, kitchens, printers, and communal spaces are tidy and well-stocked.
• Monitor and coordinate maintenance requests with building management and service providers.
• Liaise with building management regarding facilities-related matters.
• Manage incoming and outgoing mail, packages, couriers, and postage.
• Assist with office access cards, keys, and other security administration.
• Check and process supplier invoices and assist with expense reconciliations.
• Support new employees with workstations, furniture, and equipment setup.
• Help with office moves and facilities-related projects as needed.
• Provide general administrative support to the Senior Administrator and the team.
• Offer backup support to the wider European Business Services team for Firmwide projects.

Profile Required

• 1–2 years of experience in office administration, facilities support, workplace services, or hospitality.
• Fluency in both Spanish and English.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent customer service skills and a professional demeanor.
• Attention to detail with a thorough and accurate approach.
• Ability to lift boxes and move furniture up to 40 lbs.

Explore a role where your contributions will create a significant impact in the workplace, and engage with a vibrant team committed to excellence. Join us and be part of an enriching professional journey.