Team Assistant temporary for 6 months with option of prolongation

Main Responsibilities

The role includes a variety of essential tasks aimed at supporting guests and facilitating business operations:

• Provide general support to guests and visitors.
• Organize and coordinate business trips, including arrangements for flights, hotels, transfers, and meeting rooms.
• Prepare comprehensive documentation for business trips, meetings, and projects.
• Schedule meetings and appointments while providing detailed overviews.
• Assist with visa applications and visa support for the Board and Sales Team.
• Deliver first-level IT support for technical issues.
• Engage in correspondence in Russian, English, and German.
• Manage travel expenses effectively.
• Liaise with external service providers as necessary.
• Handle commercial register entries and manage power of attorneys.
• Provide support for the Office Manager and cover responsibilities when needed.
• Collaborate with the Office Manager on projects, events, and conference organization.

Qualifications

To excel in this role, the following attributes and qualifications are essential:

• Demonstrated reliability and accuracy in work.
• Strong self-organizational skills.
• A service-oriented mindset, with dedication and flexibility.
• Excellent teamwork and communication abilities.
• Capacity to remain calm and effective under pressure.
• Discretion is paramount in all dealings.
• Presentable appearance and refined manners.
• Ideal candidates are around 35 years of age.

What We Offer

We provide a rewarding and dynamic work environment with several benefits:

• An international work environment that fosters diversity.
• A dynamic team with a global perspective.
• Above-average social benefits.
• Prime office location in the heart of Zug.
• Convenient access to public transportation.