International HR & Training Assistant 100%

Responsibilities

HR Training Organisation & Monitoring

• Organize and coordinate onsite and international training sessions including scheduling, logistics, materials, and communication.
• Monitor and maintain the initial training program for Swiss and international employees.
• Organize and monitor compliance trainings across various regions.
• Administer e-learning platforms (GO1/eQMS) including course assignments, tracking, and reporting.
• Maintain training records and ensure compliance with internal and regulatory requirements.
• Coordinate with internal trainers and external vendors.

Routine HR Administration & Communication Support

• Prepare IT Access Management and other essential forms.
• Prepare onboarding materials for new hires and send out employee birthday gifts.
• Maintain and update evacuation drill lists.
• Track the Annual performance review process.
• Publish job advertisements and other communications on LinkedIn.
• Support HR publications and updates on SharePoint, including the organizational chart.
• Prepare and distribute HR communications across international teams.

Time & Absence Management

• User and Badge management.
• Support HR Specialists in monthly processing.
• Enter routine corrections such as public holidays.
• Conduct Mobatime training for new hires.

Reception & Event Organisation

• Welcome visitors and ensure proper registration and badge issuance.
• Ensure phone call reception of the main line.
• Organize Apéros and employee events, including hospitality arrangements for visitors such as hotel bookings.
• Ensure proper handling of HR Invoices, POs, and supplier management.

Training of Apprentice (1st year)

• Plan apprentice tasks and supervise their performance and development.

Requirements and Skills

• Completed commercial apprenticeship or equivalent qualification in HR and training administration.
• Initial experience in HR, training coordination, or administration is advantageous.
• Experience in an international or multicultural environment is a plus.
• Experience in training apprentices.
• Familiarity with HR systems and e-learning platforms is beneficial.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Strong organizational and coordination skills with the ability to manage multiple tasks.
• High attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Discretion and confidentiality in handling sensitive information.
• Languages: Fluent in English and German or French; additional languages are a plus.

Important Notes

• No home office work permitted.
• Present working hours from 08:00 - 12:00 and 13:00 - 17:00 are required.