Finance Officer

Institution Overview

Aiglon College, situated in Chesières, Vaud, Switzerland, is a prestigious not-for-profit international boarding school recognized for delivering a distinctive, world-class education in a breathtaking alpine environment. Established to promote a balanced growth of mind, body, and spirit, Aiglon integrates this philosophy into every aspect of school life, both within and beyond the classroom, creating a harmonious educational experience.

Profile Expectations

We are seeking an individual who exemplifies enthusiasm, experience, commitment, and dynamism. A reflective practitioner willing to embrace new ideas is essential. If you resonate with these values and possess a passion for making a positive impact, your contributions will be highly valued.

Professional Development and Workplace Environment

Aiglon fosters a workplace culture that prioritizes the well-being and professional growth of its staff within a vibrant, modern setting. We offer:

• Competitive salaries and comprehensive social security benefits
• Free accident and loss of salary insurances
• Generous pension plans and leave entitlements
• A range of unique perks and advantages

Role Overview

The successful candidate will collaborate closely with fellow Finance team members to ensure the accurate management of the school's accounts. Key responsibilities will encompass:

Accounts Payable

• Processing invoices and payments for both overseas and Swiss suppliers
• Liaising with relevant staff about orders and invoices
• Inputting bank payments to suppliers
• Reconciling individual accounts with the nominal account
• Oversight of the annual closing of the purchase ledger
• Managing communications in French and English with suppliers
• Creating new providers in the system

Accounts Receivable

• Preparing and sending invoices to parents and guardians
• Establishing credit notes and billing students for additional charges
• Following up on and booking payments
• Responding to parents' queries about student accounts
• Finalizing accounts for leavers and preparing deposit refunds
• Reviewing the aged debt report monthly with the Director of Finance
• Collaborating with Admissions regarding student records as necessary
• Regularly pursuing debtors and escalating issues to the Director of Finance when required

Nominal Ledger Management

• Maintaining updated nominal ledger files
• Managing related activities connected to the nominal ledger
• Conducting other audit preparation tasks as required

Additional Responsibilities

• Assisting and providing coverage for fellow Finance Team members
• Complying with the school's financial regulations
• Archiving nominal ledger files appropriately
• Performing other tasks as reasonably requested by the Director of Finance for ongoing projects and the efficient operation of the Finance department
• Understanding and implementing all school policies and procedures, especially those focusing on the safeguarding of children and young individuals
• Upholding the ethos of the school by embodying its guiding principles

Qualifications and Experience

The ideal candidate will possess the following qualifications and experiences:

Education, Qualifications, and Languages

• Essential: A Bachelor’s degree in Finance and solid evidence of continuous professional development; fluent in English (C1).
• Desirable: Proficiency in French (B2).

Experience and Knowledge

• Essential: At least 3 years of experience in accounts payable, accounts receivable, and general ledger; proficiency with IT systems and relevant software, including ERPs; proven experience in international or diverse environments; strong problem-solving capabilities.
• Desirable: Experience in an educational context; familiarity with iSAMS/iFinance systems.

Personal Qualities and Skills

• Exceptional interpersonal skills and an ability to foster strong relationships with colleagues.
• Strong organizational and time management abilities.
• A proactive, solution-oriented attitude.
• A dedication to contributing to a dynamic boarding school environment operating 24/7.

Join Aiglon College and become a part of a supportive community where your expertise can thrive and make a meaningful difference.