Event Coordinator (100%), Kilchberg – Zurich100%

About Us

The European Alliance of Associations for Rheumatology (EULAR) represents individuals with arthritis/rheumatism, health professionals, and scientific societies across all European nations. As a non-profit scientific and educational association recognized by Swiss law, EULAR hosts a significant annual congress with approximately 14,000 delegates and organizes a variety of smaller events throughout the year.

Your Role

If you have a passion for medical congresses and event management, contribute to creating impactful experiences by coordinating the planning and execution of meetings, congresses, and event activities.

Key Responsibilities

• Plan and execute events from concept to completion, including conferences, social functions, and committee meetings.
• Develop detailed event proposals and timelines covering budgets, venue selection, catering, entertainment, and logistics.
• Coordinate with vendors and suppliers to ensure timely delivery of services and materials.
• Support housing management for volunteers, bursary winners, and staff during EULAR activities.
• Manage event budgets, track expenses, and ensure cost-effectiveness without compromising quality.
• Oversee event setup and breakdown, ensuring that all elements are in place and meet EULAR standards, and manage guest check-ins for smooth execution.

Your Profile

Required Qualifications

• Minimum of 3-5 years of professional experience in event management, hospitality, or a related field.
• Proficiency in Microsoft Office; experience with event management platforms (such as Azavista, m-anage, or similar tools) or congress IT systems.
• Exceptional organizational and administrative skills with great attention to detail.
• Stress-resistant and positive personality with a high level of engagement.
• A proactive and dependable team player capable of managing multiple tasks simultaneously.
• Excellent written and verbal communication skills in English (C1-C2).
• Availability to work on weekends occasionally and travel within Europe.
• Strong sense of ethics, responsibility, and confidentiality.
• An interest in working within a dynamic, international, and multicultural environment.

Preferred Qualifications

• Higher education in event management, or a bachelor’s degree in marketing, business administration, or a related field.
• Digital fluency and project management certification.
• Conversational German (B1-B2 level) or additional languages are a plus.
• Familiarity with Confluence and Jira.

Start Date

Immediate

Interested in Joining Us?

Submit your CV, reference letters, and a letter of motivation in one PDF file through the provided link.