Assistant – General Support Operations CDI 100%

Responsibilities

Engage in the coordination and management of various tasks to ensure the smooth operation of professional events and logistical requests. Key responsibilities include:

• Reservations and Logistics:
  • Make reservations and organize necessary services for professional events or ad hoc needs.
  • Manage logistical requests as well as various supply or service orders.
• Event Support:
  • Provide logistical and administrative support for meetings, conferences, and both internal and external events.
  • Assist in material preparation and organizational coordination in collaboration with relevant teams.
• Travel Management:
  • Organize business trips, including flights, hotels, transportation, and restaurants.
  • Take full responsibility for travel arrangements and bookings in the absence of the Travel & Support Assistant.
  • Ensure administrative follow-up related to travel when necessary.
• Administration:
  • Maintain up-to-date documents and records for departmental administration and budgeting.
  • Provide administrative support for specific departmental projects.
• General Services and Facilities Management:
  • Monitor general services and building maintenance.
  • Conduct regular checks of facilities, equipment, and common areas, and report relevant information.
  • Support the proper functioning of installations and report identified needs, malfunctions, and required actions.
• Internal Orders and Logistics:
  • Carry out orders and purchases according to provided instructions.
  • Ensure internal logistics for meetings, events, or ad hoc material needs.