Administration & Logistics Assistant

Join Our Dynamic Team at ETH Zurich

The Swiss federal government has recently sanctioned six new National Centres of Competence in Research (NCCRs). Among these, ETH Zurich leads three, including the NCCR -Genesis-, a pioneering initiative that probes the emergence of life from inanimate matter. This project unites over 100 scientists across Switzerland, fostering interdisciplinary collaborations spanning biology, chemistry, astrophysics, and Earth sciences.

Project Overview

To enhance our small project team and support the NCCR Director's initiatives, we are introducing a new role focused on administration and logistics. This position will report directly to the Finance & Administration Manager of the NCCR.

Key Responsibilities

• Provide day-to-day general administrative support to the Finance & Administration Manager, including processing purchase orders, invoices, expenses, and tracking minor expenditures.
• Assist in the on- and offboarding process for ETH Zurich personnel, focusing on administrative aspects.
• Organize and coordinate logistics for meetings, workshops, conferences, including room bookings, travel arrangements, accommodations, catering, and on-site preparations.

Desired Profile

• Commercial degree or equivalent experience.
• Motivated to learn and expand professional competencies.
• Proficient with Microsoft Programs and familiarity with social media tools.
• Highly organized, service-oriented, and possess a hands-on mentality.
• Strong language skills in German and English.
• A collaborative team player with a good sense of humor.

Our Commitment to You

• Make a meaningful impact by joining ETH Zurich, where you will not only grow professionally but also contribute to societal progress.
• Enjoy numerous benefits, including public transport season tickets, car sharing options, a variety of sports activities through ASVZ, childcare support, and attractive pension schemes.
• Experience flexible working conditions in an inspiring, international research environment.

Diversity and Sustainability

ETH Zurich celebrates diversity and pursues sustainability. We foster an inclusive culture that promotes equal opportunities and values diverse perspectives, ensuring a respectful environment for all. Sustainability is a fundamental principle guiding our actions as we strive toward a climate-neutral future.

Join Us in Our Mission

If you are curious and motivated to be part of a leading institution dedicated to advancing knowledge and tackling global challenges, we encourage you to learn more about our initiatives and the vibrant community at ETH Zurich.