Finance Officer

Position Overview

This role involves collaborating with the Finance team to ensure the accurate operation of school accounts, with a focus on key financial processes and effective communication.

Key Responsibilities

• Accounts Payable:
  • Process invoices and payments for both overseas and Swiss suppliers.
  • Liaise with relevant staff regarding orders and invoices.
  • Input all bank payments to suppliers and other entities.
  • Reconcile individual accounts with the nominal account.
  • Oversee the annual closing of the purchase ledger.
  • Manage communication in French and English with all suppliers.
  • Create new providers in the accounting system.
• Accounts Receivable:
  • Prepare and send invoices to parents/guardians.
  • Establish and issue credit notes.
  • Bill student accounts for additional charges.
  • Follow up on and record received payments.
  • Address inquiries from parents regarding student accounts.
  • Finalize accounts for leavers and prepare deposit refunds.
  • Review the aged debt report with the Director of Finance monthly.
  • Liaise with Admissions regarding student records as needed.
  • Regularly chase debtors and escalate issues to the Director of Finance when necessary.
• Nominal Ledger:
  • Maintain and update nominal ledger files.
  • Manage other activities linked to the nominal ledger.
  • Assist with audit preparation as required.

Additional Responsibilities

• Assist and provide coverage for other Finance Team members as needed.
• Adhere to the school's financial regulations.
• Archive all nominal ledger files appropriately.
• Perform additional tasks reasonably requested by the Director of Finance to ensure smooth operations within the Finance department.
• Understand and implement all school policies and procedures, particularly those related to safeguarding children and young people.
• Uphold the school’s guiding principles and maintain its ethos at all times.